REGISTRATION AGREEMENT
THE Spring Games 2021

GENERAL TERMS
This Registration Agreement is for NCAA Division II teams registering for the 2021 event known as THE Spring Games held in Polk County, Central Florida. THE Spring Games 2021 are anticipated to be held between Thursday, February 24, 2021 and Sunday, March 21, 2021. Exact dates will be announced in December of 2020.

SCHEDULING
Scheduling will be done in "blocks" based on the event schedule with teams playing in February being the first to be scheduled, March 1-18 following the February games, and March 19+ being scheduled last.

Whenever possible, teams will be given preference priority based on the order of registration. To accommodate the unanimous demand for later registrations based on the Coronavirus pandemic impact on collegiate schedules and budgets, scheduling will be managed completely in-house. Unlike prior years, coaches will not be given phone calls to review their schedules before additional teams are added to the schedule.

Because we will not have coach feedback on schedules, it is critical that scheduling surveys be timely completed and that they be accurate. We will not have the benefit of coach feedback as we fine-tune the schedule. See Cancellation Fees and Payment Policies for fees associated with schedule change requests.

Before teams receive a schedule, they must:
- Be up to date on invoice(s) due;
- Provide proof of insurance (uploaded through this portal);
- Completed housing survey; and
- Completed scheduling survey.

GAME BALLS
As of the date of this registration, each team is responsible for supplying two (2) game balls at each game (whether home or away). In addition, THE Spring Games will provide two (2) game balls for a total of six (6) balls in play per contest.

RAIN POLICY
In the event of rain, lightning, or other incliment weather, we will delay a game up to one (1) hour to allow the weather to pass and our field crews to prepare the fields to game-ready. If we do not anticipate being able to start the game within one (1) hour of published game time, we will cancel that game due to weather and immediately begin the process of rescheduling the game the same day. In rare circumstances, games may be rescheduled on a different day. Our emphasis, then, will be to get the next round of games started on time so that the later games in the day are not negatively impacted by morning weather.

Because of this management process and the changes that we have had to make for scheduling 2021, we ask teams NOT TO TRAVEL ON PLAY DATES. Teams should plan on delays and should allow room in their schedule to be able to make up games in evening of their scheduled play date.

We do not provide refunds for rain or weather cancellations. We understand that you are coming to THE Spring Games to get games in (not to have games cancelled and refunded) and we take that seriously. For this reason, we work hard to reschedule cancelled games so we get your games in during your trip to THE Spring Games. Please support us in this effort by:

- Not scheduling travel or other activities in evenings that would preclude you from making up earlier game cancellations; and

- Downloading our app and checking it regularly to keep abreast of scheduling changes.

LIVE STREAM
THE Spring Games has an exclusive agreement with FloSoftball to live stream the event. For this reason, teams are prohibited from live streaming video of the games at any time or in any capacity. Teams who violate this policy will be asked to stop streaming and may not be invited back to future events should they fail to comply with this policy.

The foregoing notwithstanding, teams are encouraged to radio broadcast their games and to sync that broadcast with the livestream to provide a better quality program for the fans watching at FloSoftball.com.

THIS IS YOUR CONTRACT with THE Spring Games, LLC to secure your registration position in THE Spring Games 2021. Please print a copy for your records. If you have questions, please contact [email protected] before submitting your Registration.

Coaches may select "pay by check" at checkout to avoid credit card payments and fees. This option is NOT available for the Late Registration period; teams registering in the Late Registration period must pay by check at the time of registration.

Check payments are due on or before December 15, 2020. After that date, teams will be sent a credit card link to pay their invoices; if these invoices are not paid within forty-eight (48) hours, the team's registration will be cancelled and the team will have to re-register at the higher late registration rate to re-enter the event.

All registration and game fees are NON-REFUNDABLE. These are your way of confirming your attendance at THE Spring Games and we will only schedule teams who are paid. We ask that you NOT PAY any registration or game fees until you are approved for travel.

Cancellation Fees
OUR GOAL IS TO HAVE THE SCHEDULE COMPLETED AT LEAST FOUR WEEKS PRIOR TO EACH TEAM'S ARRIVAL IN FLORIDA. In order to achieve that goal, it is imperative that teams plan ahead and communicate with us. We also ask all teams to understand that changes to the schedule impact more than just us and you - it affects all other teams you are scheduled to play AND all other teams who are scheduled to play at a complex that day but who have to change their schedules to accommodate your game change requests.

For these reasons, effective January 2020, we have a cancellation fee policy in effect for teams who change or cancel their play dates once the scheduling process has begun.

For teams who cancel on or after scheduling begins for your block:
- $1,500 for cancellation of all games (meaning: the team backs out of the event entirely)
- $150 per game cancelled or play date changes (meaning: the team remains in the event but reduces game count or changes play dates)**
- Game time change requests after schedule has been assigned: $100 per game**

** Change requests are not guaranteed and teams will only be charged if we are able to accommodate the request. If the team cancels games on a day because change requests cannot be honored, the cancellation fee will apply.

The above Cancellation Fees are in addition to the non-refundable Registration and Game Fees paid by the team.

We STRONGLY discourage travel on play dates. We cannot guarantee morning games on departure dates. When booking travel, please assume that flights will be delayed, that traffic will be poor, and that your airline may change your flight after you have booked it. Wherever possible, please book morning flights if you intend to arrive the day prior to your first game and next-day flights after your last day of play.

By registering for THE Spring Games, you, on behalf of your school and student-athletes, give THE Spring Games, PFX Athletics, and FloSoftball the right to use the school's trademark and athletes' name, likeness, and image for THE Spring Games events, activities, merchandise, and promotions (including but not limited to promotional materials, merchandise, and live stream).

You also acknowledge that THE Spring Games has an exclusive agreement to live stream the event with FloSoftball and that you will not, nor will you allow any other individual affiliated with your college or university, to stream the games.

By registering, you represent, warrant, and acknowledge that you have the authority to bind your school in this manner.

Prior to participation in THE Spring Games, your University must provide us with a Certificate of Liability Insurance (COI) for the benefit of THE Spring Games, LLC, PFX Athletics, and the venue owners/managers as a certificate holder in the amount not less then $1,000,000. Information on the venue owners/managers can be found on our website at www.THESpringGames.com under "Insurance."

In addition, on behalf of your staff and student-athletes, you acknowledge that this athletic event is an extreme test of a person’s physical and mental limits and carries with it the potential for death, serious injury and property loss. The risks include, but are not limited to: actions of other people including, but not limited to, participants, volunteers, spectators, coaches, event officials, event monitors and/or producers of the event; lack of hydration, weather, and/or other natural conditions. You, your staff, and your student-athletes hereby assume all of the risks of participating in this event.

You certify that you, your staff, and the athletes you bring to this event are physically fit, have sufficiently trained for participation in this event and have not been advised otherwise by a qualified medical person.

You acknowledge that this Accident Waiver and Release of Liability (AWRL) form will be used by THE Spring Games and the sponsors of the event in which you may participate and it will govern your actions and responsibilities at said event.

In consideration of your application and permitting your, your staff, and your student-athletes to participate in this event, you hereby take action for yourself, your executors, administrators, heirs, next of kin, successors, and assigns as follows: (A) Waive, release, and discharge from any and all liability for my death, disability personal injury, property damage, property theft or actions of any kind which may hereafter accrue to you or your traveling to and from this event, THE FOLLOWING ENTITIES OR PERSONS: THE Spring Games, and their directors, officers, employees, volunteers, representatives and agents, the event sponsors and event volunteers, (B) indemnify and hold harmless all entities or persons mentioned in this paragraph from any and all liabilities or claims made by other individuals or entities as a result of your, your staff's, and/or your student-athletes' actions or inactions during this event.

You hereby consent, on behalf of your self, your staff, and your student-athletes to receive medical treatment that may be deemed advisable in the event of injury, accident, and/or illness during this event.

You understand that at this event or related activities you, your staff, and/or your student-athletes may be photographed. You agree to allow your, your staff, and your student-athletes' photo, video, or film likeness to be used for any legitimate purpose by the event holders, producers, sponsors, organizers, and/or assigns.

This AWRL shall be construed broadly to provide a release and waiver to the maximum extent permissible under the applicable law.